CITY OF CUSTER CITY COUNCIL PROCEEDINGS-SPECIAL SESSION APRIL 30th, 2018

Mayor Corbin Herman called to order the special meeting of the Common Council at 5:30 p.m.  Present at roll call were Councilpersons Maciejewski, Heinrich, Nielsen, Fischer, Blom and Arseneault. City Attorney Chris Beesley was present. The Pledge of Allegiance was stated.

AGENDA

Councilperson Fischer moved to approve the agenda. Seconded by Councilperson Maciejewski, the motion unanimously carried.

MINUTES

Councilperson Nielsen moved, with a second by Councilperson Blom, to approve the minutes from the April 23rd special council meeting. The motion unanimously carried.

CONFLICTS OF INTEREST

No conflicts of interest were stated.

DISCUSSION OF POTENTIAL REFERENDUM – ORDINANCE #802 – RESIDENTIAL DISTRICT

            Attorney Beesley explained his receipt of correspondence from citizens requesting information on referral of Ordinance #802. Attorney Beesley indicated he has provided state statues to the requestors with the comment that he did not believe he could appropriately respond to further questions from the citizens requesting referendum information, and inquired of council what direction they would like him to proceed in. After discussion with Council regarding City Attorney responsibilities, obligations and potential conflict of interest. Council advised Attorney Beesley that they agree with the potential conflict regarding the petition and that he should refrain from advising whether the entire Ordinance, or portions thereof, should be referred. Attorney Beesley’s responsibilities in this matter would be to assist in placing the referendum on the ballot, with appropriate language, in the event a valid petition is filed with the City on or before the 20th day after publication of said Ordinance. Attorney Beesley also advised the Council to table any further discussion regarding future consequences of Ordinance #802, until the time for filing a referendum has passed.

DISCUSSION OF PROPOSED RESOLUTION TO HAVE EXPEDITED PROCESS FOR EXISTING BUSINESS UNDER ORDINANCE #802

            Councilperson Fischer moved to table the discussion of a proposed resolution to have expedited process for existing businesses under ordinance #802. Seconded by Councilperson Nielson, the motion unanimously carried.

NEW HIRES – PUBLIC WORKS DEPARTMENT SEASONALS

            Councilperson Nielsen moved to approve hiring Steven Schmidt and Mitchell Riner as Public Works Department Seasonal Laborers at $11.83 per hour effective upon successful completion of the background check and drug screen. Seconded by Councilperson Heinrich, the motion unanimously carried.

EXECUTIVE SESSION

Councilperson Fischer moved to go into and out of executive session for personnel per SDCL 1-25-2(1-4) at 5:45 pm, with the Attorney, Planning Administrator, Public Works Director and Finance Officer present. Seconded by Councilperson Maciejewski, the motion unanimously carried. Council came out of executive session at 5:56 pm, with no action taken.

NEW HIRE – FINANCE DEPARTMENT

            Councilperson Nielsen moved to approve hiring Sydney Gramkow as Deputy Finance Officer at $15.92 per hour effective May 7th, with her last day as temporary part time office help being May 4th. Seconded by Councilperson Heinrich, the motion unanimously carried

ADJOURNMENT

            With no further business, Councilperson Arseneault moved to adjourn the meeting at 5:57 p.m. Seconded by Councilperson, Heinrich, the motion carried unanimously.

ATTEST:                                                                                       CITY OF CUSTER CITY

Laurie Woodward                                                                          Corbin Herman

Finance Officer                                                                               Mayor

CITY OF CUSTER CITY COUNCIL PROCEEDINGS- REGULAR SESSION FEBRUARY 5th, 2018 –

Mayor Corbin Herman called to order the first meeting of the Common Council for the month of February 2018 at 5:30 p.m.  Present at roll call were Councilpersons Maciejewski, Heinrich, Nielsen and Blom. City Attorney Chris Beesley was present. The Pledge of Allegiance was stated.

AGENDA

Councilperson Nielsen moved, with a second by Councilperson Blom, to approve the agenda. The motion unanimously carried.

MINUTES

Councilperson Maciejewski moved, with a second by Councilperson Heinrich, to approve the minutes from the January 16th council meeting. The motion unanimously carried.

CONFLICTS OF INTEREST

No conflicts of interest were stated.

SECOND READING – ORDINANCE #801 – PARKING PROHIBITED DURING SNOW REMOVAL ALERT

            Councilperson Maciejewski moved to adopt Ordinance #801, Parking Prohibited During Snow Removal Alert. Seconded by Councilperson Nielsen, the motion carried with Councilperson Maciejewski, Heinrich, Nielsen and Blom voting yes.

FINAL PLAT – RAMSEY SUBDIVISION PHASE 2

            Councilperson Maciejewski moved to approve the final plat for Ramsey Subdivision Phase 2. Seconded by Councilperson Blom, the motion unanimously carried.

Councilperson Arseneault joined the meeting at 5:33 pm.

SUBDIVISION VARIANCE – ROSSE SUBDIVISION 2

            Councilperson Heinrich moved to approve the subdivision variance for Rosse Subdivision 2 allowing only a 33’ public access and utility easement along Little Teton Road. Seconded by Councilperson Nielsen, the motion unanimously carried.

PRELIMINARY & FINAL PLAT – ROSSE SUBDIVISION 2

            Councilperson Maciejewski moved to approve the preliminary and final plat for Rosse Subdivision 2 contingent upon all signatures on the mylar being collected. Seconded by Councilperson Blom, the motion unanimously carried.

EXCEPTION TO CUSTER MUNICIPAL CODE 5.05 (TRANSIENT MERCHANT) – CUSTER CHAMBER

            Councilperson Blom moved to approve the Custer Chamber of Commerce request for exception to Custer Municipal Code 5.05 (transient merchant), allowing the Off Road Rally vendors to move locations on June 6th with the vendors getting only one permit for the day, with this exception only being for the 2018 Off Road Rally. Seconded by Councilperson Maciejewski, the motion unanimously carried.

EXCEPTION TO CUSTER MUNICIPAL CODE 15.12 (FIRE LIMITS) – PAUL NIEMAN

After reviewing the documents regarding the exception to the Custer Municipal Code 15.12 (Fire Limits) including those provided by Mr. Nieman, Councilperson Nielsen moved to authorize the building as presented at 444 Mt Rushmore Road and allow the permit to be issued by the Planning Administrator contingent upon his approval of the adequately designed fire suppression system and all additional criteria being met as provided in the documents. Seconded by Councilperson Arseneault, the motion unanimously carried.

DUCKS UNLIMITED FLAGS – JEFF HEIDELBAUER

Councilperson Nielsen moved to table the Ducks Unlimited request to hang flags downtown until the next Council Meeting. Seconded by Councilperson Blom, the motion unanimously carried.

STATEMENT OF VALUES

Councilperson Nielsen moved to approve the statement of values as presented with an increase of the Water Treatment Plant at 1115 Washington Street to $100,000 for property & $600,000 for contents. Seconded by Councilperson Heinrich, the motion unanimously carried.

CLAIMS

            Councilperson Maciejewski moved, with a second by Councilperson Blom, to approve the following claims.  The motion carried unanimously.

1881 Courthouse Museum, Subsidy, $7500.00

AFLAC, Insurance, $594.82

Amazon.com, Repair & Maintenance, $72.64

BH Resource Conservation and Development, Renewal, $100.00

Battle Mountain Humane Society, Animal Control Contract, $1,000.00

Beesley Law Office, Professional Fees, $2,202.50

Black Hills Energy, Utilities, $3,207.20

Butler Machinery, Supplies $1,873.98

Century Business Products, Supplies, $104.61

Code Works, Professional Fees, $265.12

Crazy House Memorial/ Laughing Water, Conference, $1,362.47

Custer Area Arts Council, Subsidy, 2,000.00

Chamber of Commerce, Supplies, $280.00

Chamber of Commerce, Sales Tax Subsidy, $3,754.24

Chronicle, Supplies, Publication, $342.19

Credit Collections, Deductions, $238.86

Custer Do It Best, Supplies, Repair and Maintenance, $19.57

Custer Ministerial Alliance, Subsidy, $1,000.00

Custer True Value, Supplies, Repair and Maintenance, $368.48

California State Disbursement, Deductions, $53.19

Dacotah Bank, TIF #2 Payment, $3,038.85

Dacotah Bank, TIF #4 Payment, $75.02

Delta Dental, Insurance, $148.20

Discovery Benefits, Supplies, $8656.92

EFTPS, Taxes, $13,286.38

Fastenal, Supplies, $431.31

First Interstate Bank, Supplies, $400.88

First Interstate Bank, TIF #4 Payment, $75.02

Green Owl Media, Professional Fees, $140.00

Golden West Technologies, Supplies, Professional Fees, $648.50

Golden West Telecommunications, Utilities, $610.58

Hach, Repair and Maintenance, $1,285.42

Hawkins, Supplies, $5,655.41

Holiday Inn- Spearfish, Travel and Conference, $367.96

Jenner Equipment, Repair and Maintenance, $545.36

Metering and Technology Solutions, Supplies, $2,758.38

Nelson’s Oil & Gas, Supplies, $1,350.00

Northern Safety Technology, Repair and Maintenance, $580.56

Petty Cash, Supplies, $942.12

Quill, Supplies, $156.63

Sander Sanitation, Garbage Collection Contract, $13,422.54

Summit Signs and Supply INC, Supplies, $200.00

SRF Loan Payment, $15,477.11

SD DCI, Supplies, $43.25

SD Retirement System, $6,137.94

Supplemental Retirement, $460.00

The Hartford, Insurance, $64.12

USFS, Permits, $432.66

Verizon Wireless, Utilities, $465.10

WEAVE, Subsidy, $4000.00

Wellmark, Insurance, $11,519.05

Custer County Marker, Utility Refund, $55.94

Mayor & Council, $4,400.00

Finance Department, 5,327.41

Public Buildings, $856.47

Planning Department, $6,772.54

Public Works Department, $3034.71

Street Department, $9,700.93

Cruisin Department, 80.54

Parks Department, $3,500.12

Water Department, $11,802.49

Wastewater Department, $11,463.53

Total Claims, $176,709.56

DEPARTMENT HEADS & COMMITTEE REPORTS

            Various committee reports were given in addition to department heads giving an update.

EXECUTIVE SESSION

Councilperson Arseneault moved to go into and out of executive session for personnel, proposed litigation & contract negotiations per SDCL 1-25-2(1-4) at 6:26 pm, with the Attorney, Planning Administrator, Public Works Director and Finance Officer present. Seconded by Councilperson Heinrich, the motion unanimously carried. Council came out of executive session at 6:53 pm, with no action taken.

RESOLUTION #02-05-18A – UNION CONTRACT

            Councilperson Maciejewski moved to adopt Resolution #02-05-18A, Union Contract. Seconded by Councilperson Heinrich, the motion unanimously carried.

RESOLUTION # 02-05-18A

            WHEREAS, the City recognizes that the Public Works Department employees have formed a union; and

            WHEREAS, the negotiation process has taken place; and the union has accepted the proposed agreement;

            WHEREAS, City has reviewed the collective bargain agreement, consisting of 30 pages and approved the same;

            IT IS NOW THEREFORE RESOLVED that the Collective Bargaining Agreement between the City of Custer and AFSCME, consisting of 30 pages (attached hereto and incorporated herein), is adopted, with an effective date of January 1, 2018.

Dated this 5th day of February, 2018

            City of Custer City

S/Corbin Herman, Mayor

Attest: Laurie Woodward, Finance Officer

RESOLUTION #02-05-18B – PERSONNEL MANUAL

Councilperson Nielsen moved to adopt Resolution #02-05-18B, Personnel Manual. Seconded by Councilperson Blom, the motion unanimously carried.

RESOLUTION # 02-05-18B

            WHEREAS, the Common Council of the City of Custer City has previously adopted an Employee Manual; and

            WHEREAS, updating and amending of said Employee Personnel Manual was provided for in Resolution 06-06-16B; and

            WHEREAS, the Common Council of the City of Custer City has determined that said Employee Personnel Manual Policy should be modified.

            IT IS NOW THEREFORE RESOLVED that the Employee Personnel Manual, consisting of 122 pages (attached hereto and incorporated herein), is amended as stated in the attached.

            IT IS FURTHER RESOLVED, that said Personnel Manual may be subject to modification as requested by staff or required by circumstances, and approved by Council.

Dated this 5th day of February 2018

            City of Custer City

            S/Corbin Herman, Mayor

            Attest: Laurie Woodward, Finance Officer

RESOLUTION #02-05-18C – GOLF COURSE TREES SURPLUS & REMOVAL

            Councilperson Arsenault move to adopt Resolution #02-05-18C, Golf Course Trees Surplus & Removal. Seconded by Councilperson Maciejewski, the motion carried unanimously.

RESOLUTION 02-05-18C

A RESOLUTION SURPLUSING TIMBER AND AUTHORIZING CUSTER GOLF CORPORATION TO CONTRACT FOR REMOVAL

            WHEREAS, the City of Custer owns the real property on which the Rocky Knolls Golf Course is located and operated pursuant to a management agreement with Custer Golf Corporation, a nonprofit corporation;

            WHEREAS, forestry management services have been deemed necessary by the Custer Golf Corporation Board to render the Golf Course landscape more aesthetically pleasing and maintain a healthy golf course;

WHEREAS, SDCL 6-5-2, states that any political subdivision may convey and transfer any real property which is owned by it and which is about to be abandoned for public purposes, to another political subdivision or nonprofit corporation for public purposes and accommodation without offering the property for sale;

NOW THEREFORE BE IT RESOLVED, by the City of Custer City, that an estimated 125 mature trees located on the Rocky Knolls Golf Course, however, not to exceed 135 mature trees, as the same are deemed no longer necessary for the City’s purpose and therefore surplus;

NOW THEREFORE BE IT RESOLVED, that the Common Council of the City of Custer City, hereby grants the Custer Golf Corporation Board the authority to hire an independent contract to operate under the Custer Golf Corporation’s direction for removal of the surplus trees;

NOW THEREFORE BE IT RESOLVED, that the Custer Golf Corporation shall pay the City of Custer a stumpage fee of $8 per ton, which shall be paid to the City of Custer by March 15th, 2018, with weight tickets being provided to the City;

Dated this 5th day of February, 2018.

            CITY OF CUSTER

            S/Corbin Herman, Mayor

ATTEST: Laurie Woodward, Finance Officer

ADJOURNMENT

            With no further business, Councilperson Arseneault moved to adjourn the meeting at 6:57 p.m. Seconded by Councilperson Heinrich, the motion carried unanimously.

ATTEST:                                                                                       CITY OF CUSTER CITY

Laurie Woodward                                                                          Corbin Herman

Finance Officer                                                                               Mayor

 

CITY OF CUSTER CITY COUNCIL PROCEEDINGS- REGULAR SESSION JANUARY 16th, 2018

Mayor Corbin Herman called to order the second meeting of the Common Council for the month of January 2018 at 5:30 p.m.  Present at roll call were Councilpersons Maciejewski, Heinrich, Nielsen, Fischer, Blom and Arseneault. City Attorney Chris Beesley was present. The Pledge of Allegiance was stated.

AGENDA

Councilperson Maciejewski moved, with a second by Councilperson Nielsen, to approve the agenda. The motion unanimously carried.

MINUTES

Councilperson Arseneault moved, with a second by Councilperson Fischer, to approve the minutes from the January 2nd council meeting. The motion unanimously carried.

CONFLICTS OF INTEREST

No conflicts of interest were stated.

FIRST READING – ORDINANCE #801 – PARKING PROHIBITED DURING SNOW REMOVAL ALERT

            Councilperson Fischer moved to approve Ordinance #801, Parking Prohibited During Snow Removal Alert. Seconded by Councilperson Blom, the motion unanimously carried.

CEMETERY CARETAKER CONTRACT

            Councilperson Maciejewski moved to approve the cemetery caretaker contract for 2018 with the bid opening date to be February 13th. Seconded by Councilperson Arseneault, the motion unanimously carried.

PRELIMINARY PLAT – RAMSEY SUBDIVISION PHASE 2

            Councilperson Maciejewski moved to approve the preliminary plat for Ramsey Subdivision Phase 2. Seconded by Councilperson Blom, the motion unanimously carried.

POSSIBLE WATER & SEWER EXTENSION

            The Public Works Director informed Council that a homeowner whose property is close to City limits maybe be interest in hooking up to City water & sewer.  Once the Public Works Director has more information he will provide that to Council.

WATER SYSTEM IMPROVEMENTS CHANGE ORDER #1 – AE2S

            Councilperson Maciejewski moved to approve the water system improvements change order #1 for RCS Construction for $12,354.27. Seconded by Councilperson Heinrich, the motion carried with Councilperson Maciejewski, Heinrich, Nielsen, Fischer, Blom and Arseneault voting yes.

BOBCAT PURCHASE QUOTE

Councilperson Heinrich moved to approve the purchase of a Bobcat 5600 for $54,393.84 and 60” sweeper attachment for $3,033.60 from Jenner Equipment based upon NJPA pricing contract #042815-CEC. Seconded by Councilperson Nielsen, the motion carried with Councilperson Heinrich, Nielsen, Fischer, Blom, Arseneault and Maciejewski voting yes.

PICKUP PURCHASE QUOTE

Councilperson Fischer moved to approve the purchase of a 2018 Dodge Ram 3500 from Wegner Auto off the state bid for $27,022 plus $1,695 for dual rear wheels. Seconded by Councilperson Blom, the motion carried with Councilperson Nielsen, Fischer, Blom, Arseneault, Maciejewski and Heinrich voting yes.

CLAIMS

            Councilperson Maciejewski moved, with a second by Councilperson Heinrich, to approve the following claims.  The motion carried unanimously.

2017 Claims

Unemployment Insurance, $75.44

Midcontinent Testing Labs, Professional Fees, $108.00

Golden West Technologies, Professional Fees, $62.50

Michael Todd & Company, Supplies, $23.41

Total 2017 Claims $269.35

2018 Claims

American Public Works Association, Dues, $330.00

Black Hills Energy, Utilities, $12,783.03

Border States Electric, Supplies, $84.06

Butler Machinery, Supplies, $325.82

Custer County Treasurer, Law Enforcement Contract, $93,750.00

California State Disbursement, Deductions, $53.19

Dakota Pump INC, Repair and Maintenance, $588.50

Itron, Repair and Maintenance, $790.97

Nelson’s Oil and Gas, Supplies, $1,439.10

SD DENR, Dues, $78.00

SD Water and Wastewater Association, Dues, $40.00

The Hartford, Insurance, $64.12

USDA Loan Payments, $8,910.00

Darling, Chris/Barb, Utility Refund, $43.75

Hutt, Dan, Overpayment Refund, $60.28

Total 2018 Claims $119,340.82

DEPARTMENT HEADS & COMMITTEE REPORTS

            Various committee reports were given in addition to department heads giving an update.

ADJOURNMENT

            With no further business, Councilperson Arseneault moved to adjourn the meeting at 6:27 p.m. Seconded by Councilperson Fischer, the motion carried unanimously.

ATTEST:                                                                                       CITY OF CUSTER CITY

Laurie Woodward                                                                          Corbin Herman

Finance Officer                                                                               Mayor

CITY OF CUSTER CITY COUNCIL PROCEEDINGS – REGULAR SESSION JANUARY 2nd, 2018

CITY OF CUSTER CITY

COUNCIL PROCEEDINGS- REGULAR SESSION

January 2nd, 2018

Mayor Corbin Herman called to order the first meeting of the Common Council for the month of January 2018 at 5:30 p.m.  Present at roll call were Councilpersons Maciejewski, Heinrich, Nielsen, Fischer, and Blom. City Attorney Chris Beesley was present. The Pledge of Allegiance was stated.

AGENDA

Councilperson Nielsen moved, with a second by Councilperson Blom, to approve the agenda. The motion unanimously carried.

MINUTES

Councilperson Heinrich moved, with a second by Councilperson Fischer, to approve the minutes from the December 18th regular council meeting, December 21st & 28th special council meetings. The motion unanimously carried.

CONFLICTS OF INTEREST

No conflicts of interest were stated.

RESOLUTION #1-02-18A – DEPOSITORIES LISTING

            Councilperson Heinrich moved to adopt Resolution #1-02-18A, Depositories Listing. Seconded by Councilperson Blom, the motion unanimously carried.

RESOLUTON # 01-02-18A

A Resolution Granting Authority to Invest Municipal Funds

            WHEREAS, it has been determined by the Common Council of the City of Custer City, that it is in the best interest of the City of Custer City to invest all funds not immediately needed by the City of Custer City for day to day operations; and

            WHEREAS, the State of South Dakota, Department of Legislative Audit, has determined that the authority to invest City funds is a local Council decision and must be authorized each year.

            NOW THEREFORE, BE IT RESOLVED, by the Common Council of the City of Custer City, that the Custer City Finance Officer, or designee, is hereby authorized to invest any such City funds, that are not immediately needed for the day to day operation of the City, from the following list of depositories, at the best interest rate available and for the period of time determined to be the most beneficial to the City.

                        First Interstate Bank, Custer, SD

                        Black Hills Federal Credit Union, Custer, SD

                        Edward Jones, Custer, SD

                        SD Public Funds Investment Trust, Sioux Falls, SD

                        Sentinel Federal Credit Union, Custer, SD

                        Highmark Credit Union, Custer, SD

                        Dacotah Bank, Custer, SD

            Dated this 2nd day of January 2018.

            City of Custer City

            S/Corbin Herman, Mayor

ATTEST: Laurie Woodward, Finance Officer

RESOLUTION #1-02-18B – INCIDENTAL DISBURSEMENT ACCOUNT

            Councilperson Maciejewski moved to adopt Resolution #1-02-18B, Incidental Disbursement Account. Seconded by Councilperson Nielsen, the motion unanimously carried.

RESOLUTION 01-02-18B

AUTHORIZATION OF CITY OF CUSTER INCIDENTAL DISBURSEMENT ACCOUNT

            WHEREAS, the City of Custer, South Dakota recognizes the need for an incidental disbursement account in order to transact timely payments and reimbursements for specified transactions.

            WHEREAS, SDCL 9-23-23 allows the City of Custer to establish an incidental account for advanced payments or for claims requiring immediate payment, not to exceed the specified amount established by the governing body.

WHEREAS, the City of Custer requires a detailed account of the expenditures from the incidental account shall be presented at regular intervals not to exceed one month with verified vouchers, itemized and supported by receipted bills or other information as general evidence of payment.  All expenditures from this account shall be listed with other bills in the regular governing body proceedings with the bill list.  All claims made on the incidental account require signatures of two officers of the city.

NOW THEREFORE BE IT RESOLVED, the City of Custer authorizes the Finance Officer to pay payroll and all regular monthly bills in a timely manner to avoid penalties and take advantage of discounts, prior to Council approval, with the bills being approved at each regular meeting.

AND NOW THEREFORE BE IT RESOLVED, the City of Custer authorizes the Finance Officer and staff to use the credit cards as needed.

            Dated this 2nd day of January, 2018.

CITY OF CUSTER

            S/Corbin Herman, Mayor

ATTEST: Laurie Woodward, Finance Officer

RESOLUTION #1-02-18C – WAGE SCALE (COLA APPLIED)

            Councilperson Nielsen moved to adopt Resolution #1-02-18C, Wage Scale (COLA applied). Seconded by Councilperson Blom, the motion unanimously carried.

Resolution #01-02-18C

            WHEREAS, the City of Custer City has previously adopted an Employee Wage Scale; and

WHEREAS, updating and amending of said Employee Wage

Scale is necessary; and

            WHEREAS, the salary schedule shall be adjusted yearly according to the COLA percentage (2.5% for 2018) approved by the Common Council; and

WHEREAS, the Common Council of the City of Custer City

has determined that the Employee Wage Scale be modified in accordance with the attached incorporated Employee Wage Scale, which is labeled exhibit “A”;

NOW THEREFORE BE IT RESOLVED that the 2018 Employee

Wage Scale is adopted and supersedes all previous Employee Wage Scales.

Dated this 2nd day of January 2018.

            CITY OF CUSTER CITY

            S/Corbin Herman, Mayor

            ATTEST: Laurie Woodward, Finance Officer

DESIGNATION OF OFFICIAL NEWSPAPER

            Councilperson Maciejewski moved to designate the Custer County Chronicle as the City’s official newspaper.   Seconded by Councilperson Fischer, the motion unanimously carried

DESIGNATION OF ADMINISTRATIVE OFFICIAL TO APPROVE RAFFLES

            Councilperson Nielsen moved to approve designating the Finance Officer and the Deputy Finance Officer, in the Finance Officer’s absence, to approve raffle request. Seconded by Councilperson Blom, the motion unanimously carried.

INTERGOVERNMENTAL CONTRACT WITH PUBLIC ASSURANCE ALLIANCE

            Councilperson Heinrich moved to approve the intergovernmental contract with South Dakota Public Assurance Alliance and authorize the Mayor to sign. Seconded by Councilperson Maciejewski, the motion unanimously carried.

COMPREHENSIVE PLAN CONTRACT – BLACK HILLS COUNCIL OF LOCAL GOVERNMENT

            Councilperson Heinrich moved to approve the performance contract with Black Hills Council of Local Governments for the Custer Comprehensive Plan for $24,518.20. Seconded by Councilperson Nielsen, the motion unanimously carried.

APPROVAL OF CEMETERY GRAVE DIGGER

            Councilperson Maciejewski moved to approve Dallas Alexander Construction as the grave digger for the Custer City Cemetery contingent upon proof of insurance being provided. Seconded by Councilperson Blom, the motion unanimously carried.

Councilperson Arseneault joined the meeting at 5:42 pm.

CEMETERY CARETAKER CONTRACT

            Councilperson Maciejewski moved to approve the cemetery caretaker contract as presented. Seconded by Councilperson Blom. After some discussion, Councilperson Maciejewski and Blom withdrew their motion and second. Councilperson Maciejewski moved to table the cemetery caretaker contract until the next council meeting. Seconded by Councilperson Fischer, the motion unanimously carried.

ANNUAL WAGE LISTING

Councilperson Fischer moved to approve the Annual Wage Listing as presented.  Seconded by Councilperson Arseneault, the motion unanimously carried.

Scott Kellogg      $29.29           Lance Stansbury    $20.35           Jeri Hewitt            $21.30

Gaile Walker      $21.30           Julie Harley          $19.04           John Christie        $16.89

Rick Kothe         $14.86           Jeff Clark             $14.86           Lisa Trana           $19.56

Lynnette Merritt    $19.96           Kim Conwell         $17.38           Sydney Gramkow $11.64

Salaried positions:

Bob Morrison                 $76,150.60

Laurie Woodward           $67,312.33

Tim Hartmann               $52,665.23

Mayor                            $1,400 monthly

Councilpersons     $500 monthly                         Planning Commission members $50 per meeting

CLAIMS

            Councilperson Maciejewski moved, with a second by Councilperson Heinrich, to approve the following claims.  The motion carried unanimously.

2017 Claims

Warfel, Brenda, Utility Refund, $49.65

Vector Design, Supplies, $48.90

First Interstate Bank, TIF# 1 Payment, $11,712.16

First Interstate Bank, TIF# 4 Payment, $1,100.33

Five Points Bank, TIF# 5 Payment, $13,946.70

Dacotah Bank, TIF# 2 Payment, $18,830.63

Dacotah Bank, TIF# 4 Payment, $1,100.34

Culligan, Repair and Maintenance, $18.50

Battle Mountain Humane Society, Animal Control Contract, $800.00

BIT Finance/ State Long Distance, Utilities, $78.95

Nielsen Enterprises, Repair and Maintenance, $1,063.78

State of SD, Sales Tax, $1,130.55

Total 2017 Claims, $49,880.49

2018 Claims

Honeywell, Repair and Maintenance, $7,066.88

Rocky Mountain International, BID Board Advertising, $975.00

SDML Worker Comp, Insurance, $16,563.00

SD Department of Natural Recourses, Permit, $1,500.00

SD Building Officials Association, Dues, $55.00

SD Association of Code Enforcement, Dues, $40.00

SDML, Dues, $1,913.64

SDML Street Maintenance, Dues, $35.00

SD Human Resources Association, Dues, $25.00

SD GFOA, Dues, $70.00

Tyler Technologies, Repair and Maintenance, $14,962.77

Wellmark, Insurance, $11,519.05

Total 2018 Claims, $54,725.34

DEPARTMENT HEADS & COMMITTEE REPORTS

            Various committee reports were given in addition to department heads giving an update.

EXECUTIVE SESSION

Councilperson Fischer moved to go into and out of executive session for proposed litigation per SDCL 1-25-2(1-4) at 5:54 pm, with the Attorney, Public Works Director, Planning Administrator and Finance Officer present. Seconded by Councilperson Maciejewski, the motion unanimously carried. Council came out of executive session at 6:10 pm, with no action taken.

ADJOURNMENT

            With no further business, Councilperson Arseneault moved to adjourn the meeting at 6:10 p.m. Seconded by Councilperson Maciejewski, the motion carried unanimously.

ATTEST:                                                                                       CITY OF CUSTER CITY

Laurie Woodward                                                                          Corbin Herman

Finance Officer                                                                         Mayor

CITY OF CUSTER CITY COUNCIL PROCEEDINGS- REGULAR SESSION November 20th, 2017

 

CITY OF CUSTER CITY

COUNCIL PROCEEDINGS- REGULAR SESSION

November 20th, 2017

Mayor Corbin Herman called to order the second meeting of the Common Council for the month of November 2017 at 5:30 p.m.  Present at roll call were Councilpersons Maciejewski, Heinrich, Nielsen, Fischer, Blom and Arseneault. The Pledge of Allegiance was stated.

AGENDA

Councilperson Fischer moved to approve the agenda. Second by Councilperson Maciejewski, the motion unanimously carried.

MINUTES

Councilperson Nielsen moved, with a second by Councilperson Arseneault, to approve the minutes from the November 6th regular council meeting. The motion carried unanimously.

CONFLICTS OF INTEREST

No conflicts of interest were stated.

SECOND READING – ORDINANCE #796 – WATER RATES

            Councilperson Blom moved to adopt Ordinance #796, Water Rates. Seconded by Councilperson Nielsen, the motion carried with Councilpersons Maciejewski, Heinrich, Nielsen, Fischer, Blom and Arseneault voting yes.

SECOND READING – ORDINANCE #797 – WASTEWATER RATES

            Councilperson Maciejewski moved to adopt Ordinance #797, Wastewater Rates. Seconded by Councilperson Nielsen, the motion carried with Councilpersons Heinrich, Nielsen, Fischer, Blom, Arseneault and Maciejewski voting yes.

SECOND READING – ORDINANCE #798 – SERVICE REDUCTION RATES

            Councilperson Blom moved to adopt Ordinance #798, Service Reduction Rates. Seconded by Councilperson Nielsen, the motion carried with Councilpersons Nielsen, Fischer, Blom, Arseneault, Maciejewski and Heinrich voting yes.  

FINAL PLAT – KEUPP SUBDIVISION

            Councilperson Fischer moved to approve the final plat for the Keupp Subdivision. Seconded by Councilperson Blom, the motion carried unanimously.

OLD TIME COUNTRY FOURTH OF JULY REQUEST – CHAMBER OF COMMERCE

            Councilperson Nielsen moved to approve the Chamber’s request. With a second from Councilperson Blom, the motion carried unanimously. Councilperson Maciejewski stated that he would like to see the request verbiage updated to include all veteran’s being eligible to march in the parade, not just active or retired military personnel.

WATER TREATMENT IMPROVEMENTS CHANGE ORDER – RCS CONSTRUCTION

            Councilperson Heinrich moved to approve change order #1 from RCS Construction for $2,310.72. Seconded by Councilperson Maciejewski, the motion carried with Councilpersons Fischer, Blom, Arseneault, Maciejewski, Heinrich and Nielsen voting yes.  

COMPREHENSIVE PLAN UPDATE PROPOSAL – BLACK HILLS COUNCIL OF LOCAL GOVERNMENTS

            Councilperson Fischer made a motion to move forward in securing a contract with Black Hills Council of Local Governments to update the Comprehensive Plan. Seconded by Councilperson Arseneault, the motion carried unanimously.

CLAIMS

            Councilperson Maciejewski moved, with a second by Councilperson Heinrich, to approve the following claims.  The motion carried unanimously.

Albert Rodarte, Refund, $475.00

AE2S, Professional Fees, $3423.20

Audio-Video Solutions, Repair & Maintenance, $772.20

Banner Associates Inc, Capital Improvements, $4,995.63

BH Urgent Care, Safety, $440.00

Black Hills Energy, Utilities, $6,084.45

Community Partners Research INC, Housing Study, $1,875.00

Culligan, Repair & Maintenance, $18.50

Custer Chamber of Commerce, Sales Tax Subsidy, $22,002.78

Custer True Value, Repair & Maintenance, Supplies, $578.89

Fastenal, Supplies, $14.29

First Interstate Bank, $52.40

French Creek Supply, Supplies, Repair & Maintenance, $630.10

Harley, Julie, Reimbursement, $320.40

Harvey’s Lock Shop, Repair & Maintenance, $2,809.29

Hawkins, Supplies, $20.00

Kellogg, Scott, Reimbursement, $37.26

Kimball Midwest, Supplies, $208.24

Lynn’s Dakotamart, Supplies, $166.84

Mainline Contracting INC, Improvements, $146,551.05

Michael Todd & Company, Supplies, $60.69

Mid- American Research Chemical, Repair & Maintenance, $412.00

Midcontinent Testing Labs, Professional Fees, $389.00

Pace, Supplies, $236.82

Paypal, Supplies, $30.00

Petty Cash, Supplies, $116.00

Kothe, Rick, Reimbursement, $194.99

Rancher’s Feed & Supply, Supplies, $1,219.00

S & B Motors, Supplies, $277.08

Servall, Repairs & Maintenance, $163.02

State of SD, Sales Tax, $1,224.88

SD DOT, Abrasive, $4,760.00

SD DCI, Prints, $43.25

Bit Finance/State Long Distance, $30.83

USDA Loan Payments, $8,910.00

USA Bluebooks, Repair & Maintenance, $66.14

Wright Express, Charges, $814.70

Vandersys, Robin, Utilities Refund, $5.80

Total Claims, $210,429.72

DEPARTMENT HEADS & COMMITTEE REPORTS

            Various committee reports were given in addition to department heads giving an update.

ADJOURNMENT

With no further business, Councilperson Arseneault moved to adjourn the meeting at 6:21 p.m. Seconded by Councilperson Maciejewski, the motion carried unanimously.

ATTEST:                                                                                            CITY OF CUSTER CITY

Lisa Trana                                                                             Corbin Herman

Deputy Finance Officer                                                                      Mayor